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| Word | Description |
| Database | A database is a type of server used to store and archive large amounts of data. An EMR would be an example of a database. EMDAT also has databases that it uses to store sound files and archive client transcriptions. |
| Date Delivered | This is the date the completed transcription is delivered to the Client, either from the MT or from QA, and is available for viewing in InQuiry. See also: Date Transcribed, Date Dictated, Date Received. |
| Date Dictated | This is the date and time that the Dictating Clinician started to record his audio file. This value is determined by the InTouch system or by the time on the Digital Recorder. See Also: Date Delivered, Date Received, Date Transcribed. |
| Date Received | This is the Date and time that the Transcription Company receives the audio file to be transcribed. TAT starts at this time. See also: Date Transcribed, Date Dictated, Date Received |
| Date Transcribed | This is the date and time that the MT finishes transcribing the document. After the typist completes the job, it may be delivered or selected for QA. See also: Date Dictated, Date Delivered, Date Received. |
| Department | A logical division of a Location. Departments can have different locations, headers, and billing modifiers. See Also: Location |
| Dictating Clinician | Dictating Clinicians are users who have permission to record and upload audio files to the EMDAT server using INSYNC or INTOUCH to be transcribed. See Also: User |
| Dictation Status Folder | This folder is part of the INQUIRY WORKFLOW and can be custom named for different CLIENTS. By default, all USERS have access to the Dictation Status Folder. USERS will see the dictations that have not been transcribed. See Also: Proxy Based Access; Proxy |
| Dictation Template | Dictation Templates are created by DICTATING CLINICIANS to be inserted within the bodies of their transcribed documents. They are inserted by the MT listening to the transcription. For example, Dr. Demo may dictate, "Please insert NORMAL for Leg Contusion." At that point the MT would access the dictation template from the drop down menu which would insert the text for Leg Contusion, and then continue transcribing the rest of the dictation. AKA: Normals. |
| Digital Recorder | Similar in function and appearance to a Dictaphone or Micro-Cassette Recorder, a digital recorder uses flash, or solid state memory to record a voice instead of an analog based magnetic tape or cassette. |
| Document | Any kind of text or image based file is considered a document, including transcriptions. |
| Document Template | CLIENTs or Transcription Companies generate a predefined document layout that defines the appearance and fields of information printed on the final transcribed document. CLIENTS, LOCATIONS, and individual Clinicians may have several and unique Document Templates. E.g.: Clinic Note, Patient Letter, and Outpatient Exam. Document Template names in the EMDAT system are limited to 8 characters. The previous examples may be named in the system: CLINNOTE, PLTTR, and OPEXAM. AKA: Document Type, Work Type |
| Document Type | See: Document Template |
| Download | Actions performed by a computer to pull information through the internet from a server. For example, INSCRIBE downloads audio files from the EMDAT server. Additionally it is common use to describe a computer downloading files from a DIGITAL RECORDER. See Also: Upload |